Templates and tools

These resources can be helpful guides or frameworks to structure your internal comms. Adhering to the same template helps preserve consistency and maintain accessibility across the organization.

Planning Templates

Use these templates to prepare for strategic roll-outs, project management, or collaboration across teams.

1. Internal Comms Plan Template for developing strategic communication plans including audience analysis, messaging, and success metrics.

   Access Template

2. Rollout Checklist Checklist for managing comms rollouts for policy announcements, organizational changes, and strategic initiatives.

3. Comms Calendar Monthly and quarterly planning template for coordinating comms across multiple channels and tracking key milestones.

4. Campaign Planning Framework for planning specific campaigns with objectives, audience analysis, and evaluation metrics.

Meeting Templates

Use these templates to keep meetings consistent and on-schedule with the right information teams need to know.

1. All-Staff Meeting Invitation Invitation template that includes purpose, logistics, preparation requirements, and contact information.

2. All-Staff Meeting Run-of-Show Meeting agenda template with opening remarks, main content, housekeeping, and Q&A sections (60-90 minutes total).

Communication Templates

Use these channel-specific templates to keep comms consistent across platforms and keep things recognizable as key internal comms.

1. Teams Messages Microsoft Teams announcement format with call-to-action guidelines.

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2. Policy Announcements Format for communicating new policies/procedures or guideline changes with implementation steps.

Newsletter Templates

Use these templates for contributions to WRInsider and Looking Ahead. These can be adapted to local or project team contexts for smaller or more targeted distribution lists.

1. WRInsider Monthly internal newsletter template for institutional updates, achievements, and staff recognition.

2. Looking Ahead Weekly events and updates newsletter focusing on upcoming deadlines, meetings, and key dates.

   Access Template

3. Local Newsletter Customizable template for country and regional office newsletters adapted for local context.

Crisis Communication Resources

Use these templates for developing urgent comms and responses to sensitive situations.

1. Crisis Comms Template Template for urgent communications during crises with situation summary, actions taken, and support resources.

2. Tough Q&A Template Framework for developing responses to challenging questions framed within the Internal Comms Tone & Voice.

Crisis Communication Protocol

For immediate crisis situations, contact the Global Internal Communications Team before using these templates to ensure coordinated response.

Style and Brand Resources

Guidelines and materials for consistent visual and written communication.

1. Brand Portal WRI-wide brand guidelines, logos, templates, and visual identity resources.

   Access Brand Portal

2. Editorial Style Guide WRI-wide writing style, grammar, and language usage guidelines.

   Access Style Guide

Getting Support

Need Help?

Our team is here to support your communication needs across all templates and resources.

1. Global Internal Communications Team Primary contact for template questions, strategic guidance, and communication planning.

   Email: internal-comms@wri.org

2. Local Communications Leads Region-specific template support and cultural adaptation guidance.

3. Brand Team Brand guideline questions, visual identity support, and logo usage approval.